Probation and Dismissal

Undergraduate students not meeting the standards of normal progress will be placed on academic probation. Probation status occurs following any term (i.e., fall, winter, spring, summer) when the student’s cumulative grade-point-average (GPA) drops below a 2.000. Students on academic probation are subject to such restrictions with respect to courses and extracurricular activities as may be imposed by the academic dean of the college in which the student is enrolled. College of Science students may contact the Science Advising Office 621-8128 for questions concerning academic probation. Students are removed from probation upon earning the minimum 2.000 cumulative GPA that is required by the University.

Below is a detailed outline of  how academic probation and dismissal are handled in the College of Science. Students in other colleges should consult with their own college concerning their policies and practices.

1)       Currently, any student who earns less than a 2.000 cumulative grade point average is placed on Academic Probation by the University as per UA policy.  This action is automatic and handled by the Office of the Registrar. Students can view their academic standing in UAccess.

2)       Students who are placed on probation are emailed by the College of Science as a courtesy to alert them of their academic status, possible outcomes, and to suggest a course of action, which always involves contacting their academic advisor for their major. It is the responsibility of the student to have a valid UA email address and to check it regularly. In addition, it is wise to adjust SPAM or Junk filters to allow emails from the College to come through or they risk missing important messaging. The College is not responsible for students who miss the messages due to these reasons.

3)       Various interventions are used by the College to help the student and they are described here.

a.        Mandatory Hold Flags: Students should expect to have a mandatory advising hold placed on their UAccess account, preventing schedule changes from occurring until the student has met with his or her academic advisor to discuss academic expectations and a plan for course schedule adjustments if necessary.

b.       Academic Contract or Academic Agreement: All students with a GPA of less than 2.0 are provided with an Academic Agreement which can be found in the UAccess Student Center. In addition, major departments may place any of their probationary students on academic contract at their discretion. The agreements or contracts are negotiated between the advisor and student as a way to document the issues that prevented academic success, and to set reasonable goals in order to get back on track. Students who were readmitted to the College of Science on probation will be placed on academic contract upon their return.

i.       Students who meet the terms of the contract at the end of the following term may return to good academic standing or continue on probation if necessary.

ii.      Students who fail to meet the terms of the contract are subject to further review to determine appropriate action which may include dismissal from the College of Science or University.

c.        Making the Grade workshop is required for all College of Science students who go on Academic Probation for the first time. The workshop is about 1.5 hours and covers self-assessment, UA policy, CoS practices, how to work with your Academic Advisor to recover academically, special circumstances what may warrant a General Petition, how financial aid is affected, connecting to campus resources, mid-semester progress check, and a follow up meeting with the Academic Advisor. Students who do not attend this very important session will miss out.

d.       SCI 195a is a success course for first-time freshmen who have completed their first fall semester and go on probation as a result of poor grades from that first semester. Advisors from the College’s departments volunteer to teach this course and are passionate about helping students succeed. They serve as constant points of contact and valuable resources for struggling students. Full participation in this course is a necessary condition of probation in the College of Science.

e.       Students who show aptitude for other programs are encouraged to change their majors before the 8th week of classes. There are policies regarding change of major on probation, and students are required to meet with an advisor in the new major to learn their options.

4)       All students on academic probation within the College of Science are reviewed at the end of the subsequent term. There are four possible outcomes:

a.        The student has taken appropriate action and has been able to get off of probation completely.

b.       The student achieved a term GPA of at least 2.0. Even if this was insufficient for raising the cumulative GPA to 2.0 thus getting off probation, they can continue on probation as they work to raise their GPA.

c.        The student earned below a 2.0 for the term, thus rendering him/her “subject to dismissal” from the College of Science.

d.       Students with B deficits of 18 units or less after the second semester on probation (or continuing students with patterns of poor math/science grades) may be transferred to the College of Letters, Arts, and Sciences (CLAS) to work with the staff in that unit to explore other majors. This action is taken with the input and recommendation of the student’s major academic advisor if s/he feels that the student has potential to succeed academically at UA, but perhaps needs to find a better fit in terms of major or program. Transfer to CLAS may occur after the fall or spring semester.

5)       All students who are subject to dismissal (cumulative GPA below 2.0 with two consecutive semesters of GPA below 2.0, or those who fail to meet the terms of their academic contracts) are reviewed once grades are posted.

a.        Input is solicited from all major advisors and many things are considered before a student is dismissed from the University. Students who fail to contact or follow up with their advisors when required, continue accruing units of B deficit, or those for which we lack sufficient information as provided by the student are likely to be dismissed from the University.

b.       Others with documented situations or extenuating circumstances may be placed on academic contract and given additional time to work off probation in their current major, but only if their situation has been reviewed and documented early, before action is taken at the end of the review period. Review occurs shortly after the semester ends, as final grades are posted for the student.

c.       Following the Spring semester, students who are subject to dismissal and who lack extenuating circumstances known to the College, may be transferred to the College of Letters, Arts, and Sciences (CLAS). It will be the decision of CLAS  whether to retain the student or dismiss him/her from the University (quite likely if the B deficit is 18 units or higher).

Note: It is important to know that all decisions are made on an individual basis, given the information on file at the time of review. There is no guarantee that every situation will result in the exact same outcome, and the decision made by the Dean of the College of Science is final.

6)       It is the responsibility of each student to regularly check their UA email, as mentioned in the UA policy regarding email communication and to respond as necessary to requests for contact made by the College.

7)       Any student at risk of dismissal needs to see his or her advisor promptly after final grades post if they feel that their situation was due to extenuating circumstances. Waiting until dismissal is too late and the student will need to wait at least one semester before applying for readmission.

8)       Once a student has been dismissed, there is no appeal process.

9)       Readmission for students on a probationary status is subject to thorough review and is not guaranteed. 

*Students should mind the registration dates and deadlines on the Office of the Registrar’s website and take action to swap or drop classes on time if they desire.

**Students with extenuating circumstances who find themselves unable to continue participating in one or more classes after the final drop deadline with just the professor’s permission, must file a Late Change Petition with the College of Science (only for students majoring in the College of Science). Please see the Late Change Policy (linked to the late change policy)… Students must have a documented situation (medical, family, financial, etc.) to be considered for a late drop after the deadline.

***Students with serious academic problems during the semester are urged to contact their academic advisors for help as soon as possible. Students who have not been attending their classes as planned are urged to file a complete withdrawal (drop from all classes) through the Dean of Students Office in Old Main, if they are not participating and are expected to fail their classes. This action must be taken before the last day of actual classes (not finals).

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